Extra Work Order Software

Tracking requests for authorization of extra work from the job site is a challenging and potentially costly process. If extra work requests by subcontractors, vendors or internal work crews are not filled out correctly in the field, incorrect information may be filed in the accounting system. If these requests, sometimes called "slips" or "tickets," are not communicated quickly, financial exposure can increase on projects without any visibility by the corporate stakeholders in the main office. Unfortunately, on most job sites today, this process is completely paper-based.

With Vela Systems Extra Work Order software module, multiple field personnel can file requests for authorization of extra work electronically, including the number of hours, the type and description of the work, and the relevant parties, all verified for the record with electronic signatures. Requests for authorization of extra work are all combined across personnel and job sites for review in the centralized Vela project manager environment. If approved, the requests are then input (either manually or via automated integration) into construction management or accounting back office systems for processing.

Extra Work Order Benefits

• Remove risk of misplaced extra work orders "reappearing" at the end of the project, jeopardizing profit margins without advanced warning.
• Increase visibility into outstanding extra work orders from the field back to the office.
• Improve the speed and accuracy of logging extra work orders for review, approval and accounts payable processing.
• Track and measure the volume and value of requests for authorization of extra work by subcontractors and vendors across projects to benchmark performance. For example, a vendor is repeatedly awarded subcontracts on low bids but shows a pattern of "padding" up the cost with extra work.

Extra Work Order Capabilities

• Include hours, work classification, relevant companies, back charge codes and other critical information such as reference documents.
• Each extra work order is tagged to a specific user or author with a secure date and time stamp.
• Sign for extra work orders with the digital pen on the Tablet PC to create an electronic "paper" trail, to help drive audit-ability and accountability.
• View and search extra work orders for one or many projects by author, responsible company, subcontractor or vendor, by date, by cost, by status, etc.
• Use the Vela Project Manager view to review and approve or reject requests for authorization of extra work orders from the field in real-time or "right" time.